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Ordering Information

Ordering Info:
Overview | Credit Card Orders | Ordering Process | SEWP Surcharge | SEWP Address
Who Can Use SEWP IV? | Economy Act | Special Note

Related Links:
Authorized Contractors | Fair Opportunity | Order Status | Services | Oracle Enterprise License
Ordering Overview:

The SEWP (Solutions for Enterprise-Wide Procurements) IV contracts are open to NASA civil employees, NASA contractors, federal agencies and federal agency contractors. This document explains how to procure through SEWP. The contracts are managed and administered by NASA's Goddard Space Flight Center (GSFC) at the NASA SEWP Program Management Office (PMO).

SEWP IV contracts focus on Information Technology product: servers, peripherals, software, supporting equipment and associated training, installation and implementation solutions.

SEWP IV Contract Holder Information

The SEWP IV contracts are Indefinite-Delivery Indefinite-Quantity (IDIQ) contracts. All but three of the competed SEWP IV contracts were awarded on May 1, 2007. Contracts NNG07DA62B, NNG07DA63B, and NNG07DA64B were awarded on June 8, 2007. The period of performance of all competed contracts is 7 years.

The Contract Holder information is available here.

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General Ordering Process:

The internal ordering process of each agency varies. The process and accompanying forms for PR's and DO's that are issued against a SEWP contract is defined by the issuing agency and not the NASA SEWP Program Management Office (PMO). The typical process, however, is for an end-user to determine a requirement and generate a purchase request (PR). The PR along with any necessary funding information is sent to that Agency's procurement office which results in the issuance of a delivery order (DO). Any valid Federal Agency DO form and the associated delivery order number may be used. The NASA SEWP Program Management Office (PMO) does not issue DO's - these must be issued through the issuing Agency's procurement office. The SEWP Program Management Office (PMO) reviews, processes and tracks issued DOs and forwards them to the Contract Holder(s).

Some agencies have special requirements for issuing IT Delivery Orders. It is the Issuing Agency's Contracting Officers' (COs/KOs) responsibility to be aware of any agency-specific policies regarding issuing orders via an existing contract vehicle and Government Wide Acquisition Contracts. There are no requirements under the SEWP Contracts for issuing agencies to use other intermediary procurement offices, except as directed through their own internal policies.

Regardless of Agency-specific Ordering processes, the general flow for SEWP orders is:

graphic of SEWP order process

Download the text version of the SEWP Order process flow.PDF

If modifications are made to any order, these modifications must also route through the SEWP Program Management Office (PMO).

To assist you in preparing your delivery orders, below you will find important information in reference to processing delivery orders through the SEWP Program office. Please feel free to contact the SEWP helpline if you have any questions concerning your purchase orders, our web-tools or any SEWP related topics at 301-286-1478. Our hours of operation are as follow Monday - Friday 7:30 am to 6:00pm EST.

Delivery orders are required to contain the following information for processing. If the below information does not appear on the delivery order, the order may not be processed or processing may be delayed.

  • Delivery Order Number (any valid Government DO is allowed)
  • Quote from a SEWP Contract Holder verifying the viability of the order
  • SEWP Fair Opportunity Form for orders over $5 Million PDF DOC
  • Date Delivery Order Issued
  • SEWP Contract Number
  • SEWP Contract Holder's mailing address and phone number
  • Issuing Office: Agency Name and Mailing Address
  • Ship to Office: Agency Name and Mailing Address
  • Total dollar amount of order
  • Contracting Officer's Signature
  • Contracting Officer's Phone Number
  • Date Delivery Order Signed
  • Line Items/Pricing

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Surcharge:

The SEWP surcharge for all orders is a base of 0.45% with limits as noted below. The authorized scale is:

Order Amount Fee percentage
$0 - $2,222,222 0.45%
$2,222,222 on up $10,000 cap

NASA SEWP reserves the right to adjust all surcharge rates as the SEWP Program Management Office (PMO) budget so requires. These fees are effective Nov. 1, 2010, for all SEWP IV Delivery Orders.

Note that the cap is applied on a per order and mod basis. If an order exceeds $2,222,222, the fee will be capped at $10,000 for that order. If a mod is placed that increases the order amount, the fee is reapplied for the modified amount; e.g. if the mod is for $1 M, the total fee for the order plus the mod will be $14,500.

In SEWP IV, Contract Holders have the option to either include the fee as part of the Product price or as a separate Line Item, referred to as the SEWP-Z CLIN. If the fee is part of the product price, the Contract Holder should note in their quote the value of the included fee and any orders over the $2,222,222 cap should have a Credit CLIN equivalent to the fee amount over the cap limit.

Note that the NASA SEWP Program Management Office (PMO) operates on a non-profit, self-contained Full Cost Accounting Budget. The fees are set solely to fund the services and staff provided by the NASA SEWP Program Management Office (PMO). Collection of excess fees will result in either an increase in services, a decrease in the fee structure or a combination of the two.

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SEWP Program Management Office (PMO) Address:

All Delivery Orders MUST be routed through the SEWP Program Management Office (PMO) and should not be sent directly to the Contract Holder. All delivery orders are processed within one business day of receipt and electronically forwarded to the Contract Holder by the SEWP Program Management Office (PMO).

FAX orders and completed forms to:
(301)286-0317

OR E-Mail PDF or Image Files to:
sewporders@sewp.nasa.gov

OR Send orders and completed forms to:

SEWP Program Management Office (PMO)
10210 Greenbelt Road
Suite #200
Lanham, MD 20706

Phone: (301)286-1478
Fax: (301)286-0317

Note: It is preferred that orders be accompanied by the SEWP Fax Cover Sheet( PDF).

All Delivery Orders over $5 Million must include the SEWP Fair Opportunity Form or equivalent information with the Deliver Order. PDF Form DOC Form

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Who Can Use SEWP IV:

The SEWP IV contracts are for use by NASA, all Federal agencies and authorized federal agency contractors. Contracting officers considering authorizing support service contractors should review the policy at FAR 51.101, and any agency specific guidance or policy, to make the appropriate determination and written finding which supports issuance of the authorization, as required by FAR 51.102 and FAR 51.107. (For NASA contracting officers, additional guidance is provided in the NASA Far Supplement at Subpart 1851.) Authorized contractors must comply with the requirements at FAR 51.103.

To authorize a contractor to purchase from the SEWP contracts, the authorizing contracting officer should send a copy of the authorization letter to the SEWP Program Management Office (PMO) containing all of the following information:

  1. Authorizing Agency Name, Contracting Officer (CO) Name, Mailing Address, Phone/FAX number Complete contractor corporate name, division, and address.
  2. Contract number and period of performance
  3. A statement that the contractor is authorized to purchase from SEWP contracts in support of the above contract.
  4. The CO's/KO's signature and date signed.

The letter should be sent in advance of or with the first order via fax, e-mail or Ground Mail. sewporders@sewp.nasa.gov

SEWP Program Management Office (PMO)
10210 Greenbelt Road
Suite #200
Lanham, MD 20706

Phone: (301)286-1478
Fax: (301)286-0317

Upon approval of the authorization letter, the contractor's name and contract information will be added at the Approved Contractors web page.

Approved contractors need to include the following paragraph:

    This order is placed under written authorization from ___________________________________
    dated ________. In the event of any inconsistency between the terms and conditions of this order the
    SEWP contracts, the contract shall prevail. (A.1.2. PROCEDURES FOR ORDERS).

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Credit Card / Purchase Card Orders:

SEWP Contract Holders may be authorized to accept Government credit card orders directly as long as the purchase is under $100,000 and being made over the phone or through a website using a shopping cart/checkout ordering system. The Contract Holders will report all such orders to the NASA SEWP Program office for tracking purposes. There is no SEWP contractual limit on credit card orders - purchase card limits are based on the individual's own agency's limit.

Delivery Orders paid by credit card, credit card orders placed via fax or e-mail and all orders over $100,000 must be routed through the SEWP Program Management Office (PMO) and may not be sent directly to the Contract Holder.

Currently all SEWP Contract Holders are authorized to accept Credit Card Orders.

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Economy Act and SEWP IV:

Delivery orders issued against the SEWP contracts are not subject to the Economy Act. FAR 17.500(b) states The Economy Act applies when more specific statutory authority does not exist. Examples of acquisitions to which the Economy Act does not apply (17.500(b)(2)include acquisitions using Government-wide acquisition contracts. The SEWP contracts are Government Wide Acquisition Contracts. The authority for the SEWP contracts is from the Office of Management and Budget (OMB) , pursuant to Section 5112(e) of the Information Technology Management Reform Act ("Clinger-Cohen Act"), 40 U.S.C. 1412(e), which authorizes the Director of OMB to designate one or more heads of executive agencies as executive agents for government-wide acquisitions contracts for IT.

There is a requirement that all SEWP Delivery Orders be routed through the NASA SEWP Program Management Office (PMO) to insure all ordering information is complete, accurate and in scope with the applicable contract. However, NASA does not issue orders for other agencies under the SEWP contracts, and other Federal Agencies do not send funds to NASA. Each SEWP Delivery Order is funded and issued to the SEWP Prime Contractor by a Contracting Officer at the ordering Federal Agency.

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Special Note:

SEWP Delivery Orders are to be routed to the NASA SEWP Program Management Office (PMO) address from the appropriate agency's procurement office (See Ordering Process above for any specific agency routing requirements), and should not be sent directly to a Contract Holder. Contract Holders may only accept Delivery Orders which have been routed through the NASA SEWP Program Management Office (PMO) office. Under normal circumstances, the time between the receipt of a Delivery Order at the NASA SEWP Program Management Office (PMO) and submission of the order to the appropriate Contract Holder is less than 1 business day.

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