SEWP III Vendor Information

Or click here to see the text version of the SEWP Order process flow.

*The order bundle must include the following:
        -Delivery Order (any valid Government DO is allowed)
        -Quote from a SEWP vendor verifying the viability of the order
        -the SEWP surcharge fee must be included in the delivery order 
         using the vendor's surcharge CLIN

If modifications are made to any order, these modifications must also route through the SEWP BOWL.

The SEWP IV contracts are for use by NASA, all Federal agencies and authorized federal agency contractors. Contracting officers considering authorizing support service contractors should review the policy at FAR 51.101 , and any agency specific guidance or policy, to make the appropriate determination and written finding which supports issuance of the authorization, as required by FAR 51.102 and FAR 51.107. (For NASA contracting officers, additional guidance is provided in the NASA Far Supplement at Subpart 1851.) Authorized contractors must comply with the requirements at FAR 51.103.

To authorize a contractor to purchase from the SEWP contracts, the authorizing contracting officer should send a copy of the authorization letter to the SEWP Program Office (BOWL) containing all of the following information:

1. Authorizing Agency Name, Contracting Officer (CO) Name, Mailing Address, Phone/FAX number Complete contractor corporate name, division, and address.
2. Contract number and period of performance
3. A statement that the contractor is authorized to purchase from SEWP contracts in support of the above contract.
4. The CO's/KO's signature and date signed.

SEWP Program Office (BOWL)
NASA Goddard Space Flight Center
Mailstop 720.4
Greenbelt, MD 20771
Phone: (301)286-1478
Fax: (301)286-0317

Upon approval of the authorization letter, the contractor's name and contract information will be added at the Approved Contractors web page.

Approved contractors need to include the following paragraph:

    This order is placed under written authorization from ___________________________________
    dated ________. In the event of any inconsistency between the terms and conditions of this order the
    SEWP contracts, the contract shall prevail. (A.1.2. PROCEDURES FOR ORDERS).

SEWP Vendors are authorized to accept Government purchase card orders directly. The vendors will report all such orders to the NASA / SEWP office for tracking purposes. There is no SEWP contractual limit on purchase card orders - purchase card limits are based on the individual's own agency's limit. Please note that the SEWP surcharge needs to be included in any purchase card order over $2500.

There is a requirement that all SEWP Delivery Orders be routed through the NASA SEWP Business Operations and Workstation Laboratory (BOWL) to make sure all ordering information is completed, accurate and in scope with the applicable contract. However, NASA does not issue orders for other agencies under the SEWP contracts, and other Federal Agencies do not send funds to NASA. Each SEWP Delivery Order is funded and issued to the SEWP Prime Contractor by a Contracting Officer at the ordering Federal Agency.

SEWP Delivery Orders are to be routed to the NASA SEWP BOWL address from the appropriate agency's procurement office (See Ordering Process above for any specific agency routing requirements), and should not be sent directly to a Vendor. Vendors may only accept Delivery Orders which have been routed through the NASA SEWP BOWL office. Under normal circumstances, the time between the receipt of a Delivery Order at the NASA SEWP BOWL and delivery of the order to the appropriate Vendor is less than 1 business day.