SEWP Ordering Information
Order Process
The internal ordering process of each Agency varies. The process and accompanying forms for Purchase Requests (PR) and Delivery Orders (DO) that are issued against a SEWP contract is defined by the issuing Agency, not the NASA SEWP Program Management Office (PMO). The typical process is for an end-user to determine a requirement and generate a Purchase Request (PR).
The PR along with any necessary funding information is sent to that Agency's procurement office which results in the issuance of a DO. Any valid Federal Agency DO form, and the associated Delivery Order number may be used. The NASA SEWP Program Management Office (PMO) does not issue Delivery Orders - these must be issued through the issuing Agency's procurement office. The SEWP Program Management Office (PMO) reviews, processes and tracks issued DOs and forwards them to the Contract Holder(s).
Some Agencies have special requirements for issuing IT Delivery Orders. It is the Issuing Agency's Contracting Officers' (COs/KOs) responsibility to be aware of any Agency-specific policies regarding issuing orders via an existing contract vehicle and Government-Wide Acquisition Contracts. There are no requirements under the SEWP Contracts for issuing Agencies to use other intermediary procurement offices, except as directed through their own internal policies.
If modifications are made to any order, these modifications must also route through the SEWP Program Management Office (PMO).
Order Requirements
Delivery Orders are required to contain the following information for processing. If the information below does not appear on the Delivery Order, the order may not be processed, or processing may be delayed:
- Delivery Order Number (any valid Government DO is allowed)
- Quote from a SEWP Contract Holder verifying the viability of the order
- Date Delivery Order Issued
- SEWP Contract Number
- NAICS Code that applies to the order
- Contract Type
- SEWP Contract Holder's Mailing Address and Phone Number
- Issuing Office: Agency Name and Mailing Address
- Ship to Office: Agency Name and Mailing Address
- Total Dollar Amount of Order
- Contracting Officer's Signature
- Contracting Officer's Phone Number
- Date Delivery Order Signed
- Line Items/Pricing
Ordering Guide
NASA’s Solutions for Enterprise-Wide Procurements (SEWP) contracts are available for use by all authorized users of Government-Wide Acquisition Contracts in the Federal Government.
All Federal Agencies have used NASA SEWP to purchase an array of Information and Communication Technology and Audio/Visual (ITC/AV) products and services. The scope of SEWP VI covers anything and everything related to ITC/AV with very few exceptions.
Surcharge Rates
As of October 1, 2020, the SEWP surcharge for all orders is 0.34%. The fee is included in the price of all products and services and is not separately listed on quotes. It is the Contract Holder’s responsibility to pay the fee from their quoted prices. NASA SEWP reserves the right to adjust all surcharge rates as the SEWP Program Management Office (PMO) budget requires.
The NASA SEWP Program Management Office (PMO) operates on a non-profit, self-contained Full Cost Accounting Budget. The fees are set solely to fund the services and staff provided by the NASA SEWP Program Management Office (PMO). Collection of excess fees will result in either an increase in services, a decrease in the fee structure or a combination of the two.
Economy Act
Delivery Orders issued against the SEWP contracts are not subject to the Economy Act. FAR 17.500(b) states that The Economy Act applies when more specific statutory authority does not exist. Examples of acquisitions to which the Economy Act does not apply (17.500(b)(2) include procurements using Government-Wide acquisition contracts. SEWP contracts are Government-Wide acquisition contracts.
The statutory authority allowing usage of the SEWP contracts by the entire Federal Government is NASA's designation as an Executive Agent by the Office of Management and Budget (OMB) based on the Information Technology Management Reform Act (ITMRA) of 1996, now the Clinger-Cohen Act.
All SEWP delivery orders must be routed through the NASA SEWP Program Management Office (PMO) to ensure all ordering information is complete, accurate and in scope with the applicable contract. However, NASA does not issue orders for other Agencies under the SEWP contracts, and other Federal Agencies do not send funds to NASA. Each SEWP delivery order is funded and issued to the SEWP Prime Contractor by a Contracting Officer at the ordering Federal Agency.
Credit Cards & Micro-purchasing
Credit card purchases under the micro-purchase limit are Agency dependent and may be performed by contacting SEWP Contract Holders directly to request a quote.
If you have not identified a specific SEWP Contract Holder from which you would like to request a quote, you may select one (or more) from the Credit Card POCs to contact for a quote. You may also use the Quote Request Tool to receive quotes.
